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Office Manager


Qualifications/Required Skills:

*Efficient multi-tasker

*Excellent organizational skills

*Detail oriented

*Excels in written and verbal communication

*Technically minded with ability to think outside the box

*Self-motivated with self-interest to continue to learn, grow and improve company and self.

*Honest, caring and desires to be an active part of growing a business

*Experience with Microsoft Office (Word/Excel/Sharepoint/Teams/Office 365)

*Experience with QuickBooks helpful


Job Details:

**Incredible Opportunity to Advance Your Career with a Growing Company**

At Polar Insulation, we are seeking a self-motivated, hands-on Office Manager to assist with a variety of inner office needs. 

Polar Insulation is an insulation contractor providing high-quality insulation services to homeowners, contractors and property owners.  Polar Rise is a division of Polar Insulation and offers concrete lifting and stabilization services.  To learn more about our company and services, please visit

The position of Office Manager is a new addition to our team and will be critical to our continued growth and success.  This position will lead Human Resources, Marketing, Employee Relations, Client Relations and overall company advancement efforts.  This position will offer significant freedom to design, implement and execute strategies to enable and sustain high-quality company efforts.

Polar Insulation is dedicated to excellence in everything we do, thus we will provide the Office Manager with all necessary resources applicable to ensuring a happy and successful operation.

Typical Work Week: Monday-Friday 8:00am – 5:00pm


Daily Duties (As a broad example, not specific nor exclusive):

Human Resources:

  1. New hire paperwork

  2. Fill out and address company information requests (insurance, contractor, etc)

  3. Employee HR Needs


  1. Establish, maintain, refresh social media accounts with frequent content updates

  2. Maintain direct mail marketing efforts

  3. Establish digital marketing efforts

  4. Establish, implement and lead Referral Program

  5. Track and maintain stock of company branded clothing for employees

Employee Relations:

  1. Assist with attracting new applicants through market research and trial and error

  2. Assist with employee appreciation efforts (track birthdays, hire anniversaries, holiday parties, etc)

  3. Assist with ensuring a safe and happy working environment for all.

Client Relations:

  1. Invoicing projects

  2. Answer/direct incoming calls

  3. Follow-up phone calls for all projects to ensure company standards are being met in field

  4. Contractor appreciation

  5. Thank you cards to all clients

  6. Seek and promote online review



Paid Time Off

Access to company IRA plan, with 3% company match

Access to company health care plan, with half of employee premium paid by Polar Insulation

Flexibility to design & evolve role to meet company needs leveraging personal strengths

Experienced upper management to help support Office Manager role

Compensation Range: $40,000 - $60,000 Annually

Are you legally eligible to work in the USA?
Have you been convicted of a felony?
Are you willing to submit to a background check?
Do you have a valid, unrestricted drivers license?
Do you have reliable transportation?

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